How to use the NEW Microsoft Outlook! from signature in outlook Watch Video

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✓ Published: 28-May-2024

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### How to Use the New Microsoft Outlook<br/><br/>Microsoft has rolled out several updates and new features in the latest version of Outlook. Here's a guide to help you get the most out of the new Microsoft Outlook.<br/><br/>#### 1. **Updated Interface**<br/><br/>- **Simplified Ribbon:**<br/>- The new Outlook features a streamlined ribbon at the top of the window, providing a cleaner and more intuitive interface. You can customize it to show the commands you use most often.<br/><br/>- **Message List and Reading Pane:**<br/>- The message list is more compact, and the reading pane offers a better viewing experience. You can adjust the layout from the View tab to suit your preference.<br/><br/>#### 2. **Integrated Search Bar**<br/><br/>- **Enhanced Search:**<br/>- The search bar is now prominently placed at the top of the window, making it easier to find emails, contacts, and other items quickly. It also includes suggestions and recent searches to improve efficiency.<br/><br/>#### 3. **Calendar Enhancements**<br/><br/>- **Board View:**<br/>- A new board view lets you organize your calendar, tasks, and notes in a free-form view. This is particularly useful for visual planners.<br/><br/>- **Meeting Insights:**<br/>- Outlook now provides insights before your meetings, such as related emails and files, to help you prepare more effectively.<br/><br/>#### 4. **Email Management**<br/><br/>- **Sweep and Archive:**<br/>- The Sweep feature allows you to quickly clean up your inbox by setting rules for specific senders. The Archive function helps you move emails out of your inbox without deleting them.<br/><br/>- **Focused Inbox:**<br/>- Focused Inbox intelligently separates your important emails from the rest, helping you focus on what matters most.<br/><br/>#### 5. **Integration with Microsoft Teams**<br/><br/>- **Teams Meeting Integration:**<br/>- Schedule and join Microsoft Teams meetings directly from Outlook. The new integration makes it seamless to switch between email and video conferencing.<br/><br/>#### 6. **Task Management**<br/><br/>- **To-Do Integration:**<br/>- The updated Outlook integrates with Microsoft To-Do, allowing you to manage your tasks and to-do lists within the app. Flagged emails automatically appear as tasks in To-Do.<br/><br/>#### 7. **Advanced Email Features**<br/><br/>- **Quick Steps:**<br/>- Quick Steps automate common tasks such as moving emails to specific folders or creating new emails with predefined recipients and content. You can customize these to match your workflow.<br/><br/>- **Rules and Alerts:**<br/>- Set up rules to automatically handle incoming emails based on criteria you define. Alerts can notify you of important emails or upcoming events.<br/><br/>#### 8. **Security and Privacy**<br/><br/>- **Encryption:**<br/>- Outlook now includes enhanced encryption options to secure your emails. You can choose to encrypt messages and restrict permissions to ensure only the intended recipient can view them.<br/><br/>- **Phishing Protection:**<br/>- The new Outlook includes improved phishing protection, warning you of suspicious emails and providing tools to report them.<br/><br/>#### 9. **Mobile Experience**<br/><br/>- **Unified Inbox:**<br/>